A protocol is a factual document that documents the course and results of an event. Thus, a protocol determines when and in what order what was initiated by whom and why.
In most cases, minutes are written in connection with meetings and discussions, such as at meetings, meetings or gatherings. A protocol basically has two intentions. On the one hand, the course and the results are to be recorded, so that they can be understood later and consulted.
On the other hand, the protocol should also enable those who were not present to get an idea of the procedure and the results.
Write instructions for the protocol
If you want to log correctly, you can learn this with the help of appropriate protocol instructions, whereby protocols are divided into three types:
The most detailed variant of protocols is the history log.
Here, the entire process and all results are accurately documented, with very extensive history even interjections and reactions such as applause or laughter are recorded.
A short protocol is much shorter than a history. In a short protocol, the process and the results are presented in a summarized form and limited to the essentials.
The third variant is the result log, which is also referred to as the decision log. Such a protocol will only contain the items on the agenda and the decisions taken or results achieved; the procedure itself will not be recorded.
The instructions for writing a protocol always remain the same, regardless of what kind of protocol it is.
Thus, a protocol is divided into a protocol header and a main part.
The header of the log contains all essential information and information. This includes the place, date and duration of the event, the names of the attendees and the chairman, the theme or occasion of the event and the items on the agenda.
Some protocols also have a mailing list in their head listing the names of people who will later receive a copy of the protocol. The main part then logs the event. It also contains relevant comments, for example, who was entrusted with which task or which items on the agenda were not dealt with but postponed to another meeting.
A protocol is usually signed by two persons, namely on the right side of the minutes and on the left side of the chairman.
In terms of the style in which a log is written, there are really few tips:
Thus, a protocol is always neutral and factual, regardless of how exciting or exiting the occasion was and how emotionally charged the discussions were conducted. In addition, logs are usually written in the present tense.
In a follow-up protocol, spoken contributions are also recorded in indirect speech and reduced to the key statements. Comments, statements or assessments by the transferee have no place in a protocol.
A special form of the protocol is the lesson protocol that students learn at school.
This is about logging a lesson, basically using the history log. This means that the student names the topic of the lesson and summarizes all important information in connection with the questions, the work steps and the results obtained in a clearly structured form.
However, a lesson protocol is only signed by the student who wrote it. Overall, the protocols are still the tip to make as precise and structured notes as possible.
If the clerk has not taken enough notes or if his notes are cluttered, confused or too detailed, it becomes even more difficult to work out the log later.